Manage purchase receipts, transfer-in, return-in and overage-in all on a single inbound document. Once approved and confirmed, stock increases automatically, and inbounds linked to purchase orders auto-generate accounts payable. Acceptance discrepancies and quality failures can be flagged separately, giving finance a solid audit trail.
Not just "the goods arrived" but "the quantity is correct, the quality is verified, and the books are posted"
Purchase inbound / transfer-in / return-in / overage-in — one unified form, with different workflows for different types
Generate an inbound order from a purchase order in one click, with products, quantities and unit prices carried over automatically — warehouse staff just verify the physical goods
Categorize and flag discrepancies — short quantities, quality failures, wrong specifications — keeping documents traceable when returns or replenishment are needed
A 4-stage flow: Draft → Pending Approval → Approved → Completed; stock only truly increases after approval, preventing mistakes from disrupting the books
After inbound confirmation, the corresponding warehouse SKU stock automatically increases by N; multiple warehouses accumulate separately, keeping stock books in real-time sync
Once a purchase inbound is approved, the system automatically registers accounts payable against the supplier, giving finance a solid basis for reconciliation
Items (PO qty vs received)
Once a PO is approved and placed with the supplier, warehouse staff generate an inbound order from the PO in one click upon arrival, with all products and quantities carried over automatically. The warehouse simply verifies the physical goods — confirm quantities, check quality and assign storage locations.
QC Pass Rate
The PO says 100 units, but only 95 arrive — are the missing 5 under-shipped or lost? Of 90 inspected, 10 fail QC — return or replace the failures? Each discrepancy type is flagged independently on the inbound order, with a clear, traceable handling workflow.
Linkage Results
The instant an inbound order is approved, the SKU stock in the corresponding warehouse automatically increases, and accounts payable to the corresponding supplier are registered automatically. The warehouse ledger and the finance ledger are driven by the same operation — there's never a case of "the warehouse received goods but finance has no record".
Raw materials arrive and are stocked in batches, with QC and quantity acceptance recorded separately, and non-conforming batches controlled independently
Dozens of purchase arrivals each day — generate inbound orders from purchase orders in one click, boosting warehouse-staff data-entry productivity
When the main warehouse ships to a branch, stock only lands once the branch's inbound order is confirmed, keeping cross-warehouse data accurate
Goods from customer returns or sales returns are flagged and stocked independently, avoiding any impact on the regular stock ledger
Inbound flows upstream from procurement and downstream into inventory and payables
Generate an inbound order in one click once a PO is approved, with products and quantities carried over automatically
SKU stock in the corresponding warehouse increases automatically once an inbound is approved
Accounts payable register automatically once a purchase inbound is approved, paid by terms
For cross-warehouse transfers, the opposite-side outbound order and this warehouse's inbound order are confirmed in linkage
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