Is your book stock ≠ your actual stock? Discrepancies are inevitable at month-end and year-end. SBK's stocktaking module digitalizes the entire workflow — create a stocktake task → count by warehouse and category → enter actual counts → approve discrepancies → automatically adjust the books — bidding farewell to copying numbers in Excel.
Supports three modes — full count, sample count and dynamic cycle count — with a complete audit trail for every discrepancy adjustment
Filter by warehouse, category or location to generate a stocktake worksheet, and assign a stocktake owner and deadline
Month-end full counts, quarterly sample counts and ABC key-item cycle counts — choose from three modes as needed
Warehouse staff scan product barcodes / location codes with a phone and enter actual counts directly — no PC required
Actual counts vs book figures are compared automatically — overages shown in red, shortages in yellow, at a glance
Discrepancy adjustment orders go through an approval flow, confirmed step by step by the warehouse supervisor → finance lead, preventing unauthorized write-offs
Once approved, an adjustment order is generated automatically, book stock is updated in sync, and the financial gain/loss is posted automatically
Worksheet (book figures auto-pulled)
Select the warehouse and category scope, and the system automatically pulls the current book stock to generate a stocktake worksheet. Warehouse staff scan with a phone to fill in counts — no need to print paper forms and re-enter the numbers afterward.
SK-5520 Over-Threshold Approval
Discrepancies above a threshold (e.g. 5% or ¥1,000) must record a reason (damage, loss, bookkeeping error, sampling variance, etc.) and go through an approval flow. A book adjustment order is generated only after approval, eliminating the gray area of "unauthorized write-offs".
Counts all SKUs at every month-end. Three warehouse staff scan separately with phones, completing in half a day what once took 2 days.
By ABC classification, A-class (top 20% by value) counted monthly, B-class quarterly, C-class annually — focusing key resources on the critical items.
The main warehouse + 8 store branches count in sync, with HQ seeing each store's discrepancy rate in real time to spot weakly managed stores.
Counts 1/30 of SKUs each day, cycling through in a month without disrupting daily inbounds/outbounds, while continuously keeping books aligned with reality.
Stocktake results directly update the stock books, so stock queries always reflect the real figures
After identifying slow-moving long-tail items in a count, issue a transfer to a better-selling warehouse in one click
Historical discrepancy-rate trends and discrepancy-reason distribution help identify weak management links
Overages and shortages are posted automatically, so financial reports reflect the true inventory gain/loss
Sign up to experience stocktaking for free and say goodbye to copying numbers in Excel