A regular employee wants to see what assets they hold, what's due to return, and whether anything awaits approval; an admin manager wants the list of team requisitions / returns / requests pending their action; an administrator wants exceptions and alerts. Three roles, three views — visible on login, with no menu-digging required.
Everyone logs in and sees asset-related matters "from their own work perspective"
A list of assets currently checked out + loan-expiry reminders + the status of my repair tickets + assets awaiting my sign-off
The department's total assets, requisition ratio, outstanding-return list, and requisition / transfer / disposal forms pending my approval
An exception list (overdue returns / long-idle / overdue maintenance) + assets pending disposal + system alerts
Every approval / sign-off / return / stocktake converges in one place — click any item to jump straight to its operation page
The four most-used entries — "Requisition / Return / Report Repair / Transfer" — are pinned as large buttons, reaching the form in 3 seconds
Asset-related messages (approval passed / repair completed / asset expiring) are pushed in real time to the workspace and WeChat Work
"Is this laptop company-issued or did I buy it?" "How many days until the projector I borrowed is due?" "Has my broken printer been fixed yet?" — these used to be phone calls to Admin. Now an employee logs into the workspace, the "My Assets" list says it all, and the system proactively reminds them 7 days before a loan expires.
An administrator can process dozens of forms a day, but what really affects the business is usually "those 3 laptops 30 days overdue" or "those 5 servers idle for half a year." The workspace's "exceptions-first" view sorts by risk level — each day you check the red items first, then move on.
HR launches a "new-hire equipment pack" in the system; the employee logs into the workspace and sees "Awaiting sign-off: 1 laptop, 1 monitor, 1 badge," and clicks to complete receipt.
A project needs an on-site customer demo and must borrow a projector + test machine for a week. The workspace's "Requisition" reaches the form in 3 seconds; the department manager sees 1 pending approval and clicks Approve.
Every Monday the admin manager opens the workspace and checks "exceptions first": 3 overdue returns, 5 long-idle. They select the overdue assets at once and click "Chase Return," with email + WeChat Work pushed to the holders.
Finance logs into the workspace to see "12 pending bookings this month," "5 pending disposals," and "1 depreciation run due," then clicks through each item per the prompts so the close process misses nothing.
The workspace is the entry point, providing fast access to every kind of asset task
The global dashboard view for seeing asset distribution and net value at a macro level
A quick workspace entry leads straight here, where employees self-apply to requisition assets
An outstanding-return list + one-click return, automatically releasing the asset on return
Track repair progress + receive completion notifications, all the way from the workspace
Sign up to experience the full asset management suite for free, or book a consultant demo