Manually checking and scanning 500 assets one by one takes 2 days; a single 30-minute walk through the floor with an RFID handheld scans them all. The system automatically compares the books against what was scanned, with shortages / overages / misplacements handled separately — no more working until dawn for the year-end count.
RFID isn't just "scanning fast" — it reshapes the entire stocktake process
Launch stocktake tasks by "whole company / department / floor / asset category" dimension, with the task dispatched to designated stocktakers
The RFID handheld identifies nearby tags in batches, reading 50+ items per second; scanned assets upload to the task list in real time
When adding an asset, attach an RFID tag + bind the EPC code in the system — bind once, valid for the asset's life
On the books but not scanned = shortage; scanned but not on the books = overage; location changed = misplaced — auto-classified
Shortages follow "search / report lost / dispose"; overages follow "book it / transfer"; misplacements auto-update the location
On completion, a report is generated automatically: on-book N / actual M / shortage K / overage L / misplaced P — books vs. reality in one chart
Scan progress by floor
The old year-end stocktake flow: Finance issues count sheets → the asset clerk finds each asset → copies down the codes → enters them into the system → reconciles. 1,000 assets took 3-4 people × 2 days. Now an RFID handheld scans a single loop of the floor, finishing in half an hour, and the system auto-produces the discrepancy report.
Once handled → book data updates → next count re-checks
Stocktaking isn't about "knowing how much is off" but about "keeping records and reality in sync." Discrepancies are auto-classified as shortage / overage / misplacement, each with its own handling flow; once handled, the book data updates and the next stocktake re-checks.
A company-wide asset audit at fiscal year-end, with RFID handhelds scanning floor by floor — what was 5 person-days shrinks to half a person-day
Sample-count by department / category each quarter, catching issues early to avoid discovering big problems all at once at year-end
Count once before and once after an office move, comparing lists to ensure "everything that should move has moved / has arrived"
When an external audit requires on-site sampling, an instant RFID stocktake yields accurate data — ready on the spot for the auditors
Stocktaking reconciles, registration records, transfer moves, maintenance services, and analysis sees the big picture
Bind the RFID tag at asset entry, laying the groundwork for stocktaking
Misplaced assets found in a stocktake auto-flow into a transfer to be put back in place
Stocktaking also identifies assets needing servicing, triggering work orders
Stocktake results feed into asset analytics, with the shortage rate tracked over time
Sign up to experience RFID stocktaking for free — a 30x efficiency gain is no dream