Newly purchased laptops, new meeting-room whiteboards, factory equipment arriving in bulk — turning supplier acceptance into a fixed-asset file once meant finance copying the invoice, admin copying the serial numbers, and IT recording the MAC addresses: three teams, three forms. Now it connects directly to the purchase-acceptance form, splitting into N asset files in one go per the rules.
Connect to inbound orders from inventory and expand them into one-item-one-code asset files per the rules
After purchase acceptance, tick "convert to fixed asset" to auto-expand N asset files by quantity — no re-entering supplier, price, brand or model
Asset numbers are generated by the "category code + year-month + serial" rule, with the numbering scheme definable in the system; manual override is also supported
The booking date defaults to the acceptance date and the depreciation start date to the 1st of the following month; finance can adjust in bulk or per record
The using department, user and location from the request form carry over directly to the asset file — admin only reviews rather than re-enters
The asset file keeps links to the purchase order, acceptance form and invoice number, so finance and audit can click through to trace the source anytime
Need to add SN / IMEI / MAC after batch inbound? Download the Excel template, fill it in and re-import to update — no opening each record one by one
PO-2026-0418 · ThinkPad X1 · Qty 50 · Value ¥425,000
The IT department buys 50 ThinkPads at once for new hires — once you'd manually create 50 rows in the fixed-asset sheet. Now you tick "convert to asset" on the PO and the system expands it into 50 asset files, each auto-assigned a distinct asset number, price apportioned by the purchase document, and owning department inherited from the request.
Independent serials: laptops LAP-2026-001 · desks DESK-2026-001
Different enterprises number assets differently: manufacturers by "category-plant-serial," retail chains by "store-type-sequence," government bodies by "year-fiscal number." The system offers a templated numbering scheme that auto-generates by your business conventions — no enforced single format.
30 people join in a quarter, with 30 sets of laptop + monitor + mouse & keyboard bought together. One PO becomes 120 asset files, 4 per employee, requisitioned directly by ownership.
A new branch opening needs 100 desk-and-chair sets + 50 printers + 20 meeting-room devices. Split into batches by floor for conversion, each item's location precise to the workstation number.
A new line's 80 same-model injection molders arrive in two batches of 40. Two acceptance forms each convert to assets, with numbering auto-continuing without conflict.
5 new stores open, each with a standardized device pack (POS / camera / router / checkout counter / freezer). Batch inbound splits by store, with numbers carrying a store code to distinguish.
Inbound is just the start — labels, requisition, depreciation and stocktaking follow in a chain
Immediately batch-print barcode / RFID labels after inbound, sticking them on assets to complete "one item, one code"
Besides procurement inbound, temporarily acquired, donated or self-produced assets can be registered manually
Inbound assets are distributed to specific users, establishing the first "person-asset" binding
Once inbound, an asset appears on the overview dashboard, drillable by category, department and status
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