Policy files, product materials, training videos, customer contracts… enterprise documents scatter across countless personal computers, cloud drives and chat groups, and are never there when you need them. A unified document library brings them together with folder organization, permission control and version management, so new hires can pick up established business in a day.
Five pillars: organization, permissions, editing, sharing and versions
Build multi-level folders by department / project / category with a clear structure; drag-and-drop relocation and batch tidying are supported
Multiple editors — Markdown / rich text / online Word / online Excel — let you edit documents without downloading them
Set permissions at user / role / department granularity, across four levels: view / comment / edit / full control
Internal link sharing with expiry dates and access codes; public links to send to external customers and partners
Every save automatically keeps a version, with diff comparison and rollback to any historical version
Title / body / attachment contents are indexed for second-level keyword lookup; Chinese word segmentation supported
"Which version is that product manual?" "Where's the customer contract template we sent three months ago?" "Who has the new-hire training materials?" — the root cause of these inefficient questions is that documents were never retained in a knowledge base. A unified library + full-text search finds the file you need in 3 seconds.
External share links
Financial reports go to the boss and CFO only; customer contracts to Sales and Legal only; R&D architecture diagrams to R&D only. Permission granularity reaches the folder / document level, so regular employees entering the knowledge base only see content they're authorized for.
Company rules / process policies / employee handbooks managed centrally — the latest versions visible to all, with older versions archived
Product specs / operation manuals / FAQs maintained centrally, ready for sales and support to download and send to customers anytime
Each project has its own folder containing requirements / design / testing / go-live documents, archived as a whole when the project ends
New-hire training videos / PPTs / assessment question banks are categorized and archived, boosting self-paced learning for newcomers
Documents retain knowledge — announcements / tasks / approvals / contacts all link to documents
Link announcements to policy documents so employees can always check the latest version
Attach related design documents / spec files under a task for unified context
Archive approval attachments to the document library, retained long-term and traceable
Document authors are pulled from contacts, with permissions auto-adjusting by org structure
Sign up to try document management for free and end the chaos of "files scattered everywhere"