"The holiday notice went out / the policy update went out / the meeting agenda went out" — but you have no idea how many people actually read them. Define your audience (company-wide / department / role), and the system records whether and when each recipient opened the message, automatically nudging those who haven't read it. No more "I never saw it" excuses.
Publishing, tracking, reminding and archiving form a complete closed loop
Compose announcement content in a WYSIWYG editor — fonts, colors, lists, tables, images and attachments all included
Four scopes — company-wide / department / role / specific people — that can be combined or excluded (e.g. everyone except resigned employees)
Each recipient's open is timestamped, and the announcement detail page shows the read/unread roster along with read times
Pin important announcements for 7 days and add "Must Read" or "Urgent" tags to raise their visual priority
One-click reminders to unread employees across WeChat Work / DingTalk / in-app channels; anything unread after 24 hours auto-escalates to the manager
Past announcements are archived by date / category / scope for employees to browse anytime; read records of resigned employees are retained
Audience preview
Pushing R&D weekly meeting notes to sales, or factory safety rules to the front desk — mistargeted notices are both noise and waste. Audience targeting delivers announcements precisely: "Sales Dept + manager level and above" / "Shanghai office + active staff" / "everyone minus HR" — combine them freely.
Unread roster (nudge)
Policy changes, safety rules and process updates are exactly the notices people later claim they "never saw." Read tracking keeps a complete audit trail of every employee's reading record; those who still don't read after a reminder are escalated to their manager — accountability is crystal clear.
When leave or expense policies are updated, require everyone to "read & confirm" before they can proceed with the related workflows
Factory safety rules and fire-drill notices auto-escalate unread employees to their managers, so responsibility is clear if an incident occurs
Annual leave and time-off-in-lieu schedules are sent to active staff, with read rate as a hard metric for the HR team's communication work
For quarterly conferences and training notices, read status helps organizers gauge attendance and prepare in advance
Announcements solve "reaching people," while tasks / approvals / reports drive "getting things done" / "decisions" / "feedback on results"
Turn the to-dos in an announcement into tasks assigned to specific people, closing the follow-up loop
Route important announcements through approval before publishing to ensure the messaging is accurate
Announce meeting arrangements, and let employees report attendance in their daily reports
Link announcements to the policy document library so employees can always access the latest version
Sign up to try announcement management for free and say goodbye to "just posting it in a chat group"