Finance no longer works overtime reconciling at month-end. Orders, refunds, distribution commissions, withdrawals, stored-value top-ups, points deductions — every transaction has a complete ledger in the system, monthly closing generates statements with one click, and they auto-match against WeChat / Alipay / bank records, with discrepancies flagged in red automatically.
From order booking to withdrawal clearing, every fund movement across the chain is auto-aggregated — finance no longer pieces together Excel
Order booking / refund deductions / stored-value top-ups / withdrawal payouts / points deductions / commission payouts — six ledger types fully auto-recorded
Compare mall orders vs actual WeChat / Alipay settlement records entry by entry, with discrepancy orders auto-flagged in red for manual review
Each refund links to its original order and refund channel; once funds return to the original source, clearing completes — books and reality stay aligned
Distribution commissions are batch-settled by cycle into WeChat wallets; the commission calculation basis is traceable down to the specific order
Members / distributors initiate withdrawals, with two-tier review by operations + finance; amounts over a threshold require manual confirmation, keeping risk controllable
Monthly revenue / refunds / commission payouts / net profit generated with one click, exported to Excel / PDF and handed straight to the boss
Each entry links to its source document; balance/stored/points separate
How much did the user pay, refund, deduct in points and spend on a stored-value card — each has its own ledger entry linked to the original order. For any amount question, finance searches the ledger number and traces it back in a second, never again flipping through order details one by one plus chat histories.
The mall shows 1,000 orders sold for $500K in revenue — but how much actually settled? Pull the WeChat Pay merchant reconciliation file + Alipay transaction details, and the system auto-matches entry by entry, ticking matched amounts and flagging mismatches in red. The discrepancy order list goes straight to finance for review, completing full reconciliation at T+1.
Net profit, last 6 months ($K)
Finance used to spend 3 days at month-end piecing Excel together: export one from the order system, one from the WeChat merchant account, one from the distribution system, one from the stored-value system, then align fields, merge data and generate reports. Now all data sits in one database — one-click export the monthly overview + details, done in 3 minutes.
On the 1st of each month, finance pulls the reconciliation report with one click; mall orders vs WeChat Pay records are matched entry by entry, and monthly closing succeeds only when discrepancy stays under 0.1%.
Batch-settle last week's distribution commissions every Monday — one-click transfer to WeChat Change for 2,000 distributors, done in 2 minutes.
A single withdrawal over $10K auto-triggers manual review; finance verifies the real identity and distribution records before approving — averting account risk.
When external auditors arrive needing full Q3 transaction details + refund details + balance-change ledger, all three reports export to PDF with an electronic seal in one click.
Cash flow originates from orders, threading through distribution / members / marketing across the chain
Each order is booked once complete, refunds are deducted, and cash flow is generated automatically
Distribution commissions are batch-settled and booked by cycle
Stored-value top-ups / balance changes / points deductions all leave a cash flow trail
Financial data cross-validates with business GMV data, with zero discrepancy
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