Employees leave, mailboxes get wiped, mail servers expire, customers reopen old disputes — corporate email often carries critical business evidence. Email archiving keeps every sent and received message in long-term storage, locating any of them in three seconds via full-text search. Financial audits, legal discovery and compliance checks all have hard evidence to stand on.
From auto-archiving and full-text search to legal-grade evidence retrieval — your email assets are guaranteed long-term retention
Automatically archived into the right repository by rules such as time / department / mailbox / subject — no manual effort required
Full-text indexing of body, subject and attachment text (PDF / Word / Excel) pinpoints any keyword in seconds
Once written, the archive is read-only; any modification or deletion is logged for audit, meeting the evidentiary requirements of legal discovery
Body + attachments + send/receive records + headers are all preserved intact, faithfully reproducing each email in its original form
Hot data from the past year on high-speed SSD, warm data of 1–3 years on standard disk, cold data over 3 years on archival storage — keeping costs in check
Bulk-export selected emails as EML / PDF / ZIP packages with complete timestamps and signature verification, admissible for legal and compliance use
In the past, a departing employee's mailbox got wiped, and the new hire taking over the relationship started from scratch. Email archiving is independent of the mailbox itself — even after an account is disabled, historical mail stays fully searchable, and the colleague taking over can pull up the entire correspondence history just by the customer's email address.
Customer claims, contract disputes, regulatory checks — many corporate disputes ultimately trace back to one historical email that couldn't be found. Once written, the archive can't be altered; paired with timestamps and signature verification, the evidence reports it produces are courtroom-ready for legal teams.
Customer claims typically surface six months to two years after an order is signed; the archive lets you pull up correspondence anytime as contractual proof
Regulations require 7-year email retention; the archive files automatically, stays tamper-proof, and is audit-ready on demand
Project cycles span years; case reviews need to trace early communications, with full-text search pinpointing them precisely
Cross-check customer quality complaints against early technical-proposal emails, with a complete evidence chain for assigning liability
Archiving isn't an island — combined with accounts, transfer and analytics, it forms complete email lifecycle management
Mail under each account is auto-archived by policy, with departing accounts' records fully retained
Bulk-move emails to the archive or a department repository, with flexible routing
Important emails enter the archive automatically after approval, with sensitive mail retained separately
Archive capacity trends, email-type distribution and compliance-check reports
Sign up to try the full email archiving capability for free, or book a consultant demo