Quotation emails, contract attachments, sensitive-data outbound mail — these can't just be sent on a whim. Configure approval rules so mail only leaves once a manager clicks "Approve"; older mail is auto-archived by account / project / time, with a compliant audit trail so you're never caught off guard when regulators arrive.
Approval up front + archiving downstream — the full email lifecycle stays compliant and traceable
Set trigger conditions by recipient domain / subject keywords / attachment type / sender's role; matches are intercepted into the pending-review queue
Flexibly configure single-level (direct manager), multi-level (manager + legal) or countersign (any one approval suffices)
Notify approvers of pending emails in real time across WeChat Work / DingTalk / in-app messaging; notify the sender of the outcome
Historical mail is auto-archived into a read-only directory by account / subject / time / project — tamper-proof once archived
A manager can manually transfer an employee's mail to another (e.g. staff changes / project handover), with transfer records logged
Full-text search of archived mail, quick lookup by sender / time / subject; export EML for legal retrieval
Auto-escalates to supervisor if unreviewed for 1h
Financial reports, contract attachments, customer quotes, internal materials sent out — once any of these go to the wrong place or leak, the cost is enormous. Approval rules guard the exit: managers / legal / executives review by role, and only approved mail enters the actual delivery queue.
In heavily regulated industries such as finance, healthcare and education, email retention runs 5–10 years. The archive directory is read-only, grouped by dimension and quick to retrieve — when regulators or legal teams request email evidence, you produce the original plus metadata in 5 minutes.
All customer-facing emails require compliance review before sending; mail is archived for 10 years and available for regulatory checks anytime
Quotations and contract attachments go through a sales manager's approval before going out, avoiding pricing errors or leaked pricing strategy
Outbound documents follow a three-level approval — clerk → division head → bureau chief — and are sent with an electronic seal
When an employee leaves or a project transfers, hand their historical mail to the successor so business context passes on intact
Approval guards sensitive outbound mail and archiving keeps historical records — but send/receive, marketing and bulk sending upstream need a complete loop too
Once approved, mail goes out normally via SMTP and files into the Sent folder as usual
When a scheduled email hits an approval rule, it's reviewed first, then queued and sent on time
Large bulk sends can be forced through approval to keep a mis-send from being amplified
Emails that have been dispatched and handled are auto-archived — no manual moving needed
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